Terms & Conditions Agreement for Non-Food Vendors
APPLICATION DEADLINE
Applications are due by June 2, 2024. Applications received after June 3rd may be charged an additional $70. Applicants will be notified of acceptance or denial by June 9th.
VENDOR SELECTION
We desire a wide variety of products for the festival. Duplication of main menu items is avoided as much as possible. The committee must approve any duplication of main food items. Vendors with similar menus will be selected using the following priority: (1) First-time local vendors, (2) Returning vendors, (3) First-time non-local vendors. If necessary, longevity will also be considered. Please Contact Joeianeeyah Delluccello at (970) 527-3508 (no texts) or email Smoothelephants@gmail.com with questions.
FOOD LICENSE
All food vendors MUST have a food license number and include it with the application. If you do not have a license, you must contact the Delta County Health Department at (970) 874-2168 for requirements.
LIABILITY INSURANCE
Once approved, all vendors must provide a Certificate of Insurance naming Town of Paonia, Cherry Days Committee and its members as additional insured ($500,000 per occurrence minimum).
WATER AND ELECTRICITY
If you require water, you must have a food-grade hose. Electricity (110 volt or 220 volt) is available for a fee. Fee is $45 for one 110-volt / 20-amp outlets. Fee is $105 for one 220-volt / 50-amp outlet. No generators are allowed.
SECURITY
There will be security Wednesday night, July 3rd from 10PM to 8AM. Thursday, Friday from 10PM to 8AM. Tear down on Saturday after 7pm. However, it is the responsibility of vendors to secure their items.
WIFI
Wifi is available to use with a private password. Password may not be shared with anyone; you can not give the password to other vendors or public. Wifi can not be used for any other purpose than taking credit card payments. Warning: The wifi server will shut down if too many users are on it at the same time. It’s very important to follow this rule! Check with your cell phone service to see if you’re covered in the Paonia area. Some phone services do not receive a signal in the Paonia area. I recommend having a back up payment source if service is lost.
VENDORS ARE ALLOWED TO SELL ONLY the items that are approved at the time of acceptance. Any other requests must be submitted to the committee in writing prior to the event for approval. Please try and offer something with Cherries on the menu.
ALL PETS ARE PROHIBITED
Pets are not allowed in the designated festival area, or in vehicles, parking area, or along the streets for the health and safety of our participants, attendees, and you’re pets.
SETUP TIME
Check in and setup for trailers is expected to be completed by the evening of July 3rd. Check in and setup for non-trailer vendors can be on July 3rd, but must be completed by 10:00pm on July 3rd. Specific day and times will be provided with the acceptance letter. Vendors must remain in place until the end of the festival, 7:00 pm on July 6th unless otherwise approved in advance. No vehicles are allowed in the festival area are during festival hours.
ICE
20# bagged cube ice will be available for purchase on site.
VENDOR PARKING
Parking is available at the Elementary School one block west of the park on 4th street. The limited parking available near the town park is reserved for festival activities, attendees, and your customers.
FESTIVAL HOURS (subject to change)
July 3rd – 10:00 am to 8:00 pm. – Vendor Set-up time
July 4th – 10:00 am - Parade. Activities in the park begin immediately after parade (around 11:00 am) and continue to until 9:00 pm.
Vendors may open earlier if they so choose. Vendors are required to remain open during these hours. Vendors may not dismantle or remove their setup during festival hours. Any exceptions must be pre-approved by committee.
July 5th – Open at 9am for those early birds, shut down at 7pm or later (10pm latest time)
July 6th - Open at 9am for those early birds, tear down at 7pm
SALES TAX
A Colorado Sales Tax License is required for all vendors and must be submitted with the application. If you do not have a license, they are easy to obtain by contacting the Colorado Department of Revenue, 222 South Sixth Street, Grand Junction, Colorado, 81501 (303) 866-5643. The festival is required by law to supply the state with a list of all vendors in attendance.
RECYCLING
Recycling containers will be provided. Please use them.
CLEAN UP
Vendors are responsible for keeping their space clean and organized. Vendor space must be clean before departing. Cookers and BBQs should provide a safe ground cover to prevent cooking residue. Violators will not be invited back.
CAMPING AND RV PARKING
Camping is not allowed in the festival area. There is limited RV space in the elementary school parking lot on 5th Street and Box Elder Avenue (cannot be reserved). There is no fee and there are no hook-ups. There are several motels and camping spots in the area. Please check the phone book or the Internet for listings.
ON-SITE CONTACT
Vendors will check-in with Joeianeeyah Delluccello 970-527-3508 or 719-931-7171 (cell) or Bob Bushta 970-424-6369 at the times designated. They will be available at the park during the event.
HOLD HARMLESS AGREEMENT
I hereby apply for space rental at Paonia Cherry Days Festival. I have read this application in its entirety and understand the provisions for vendors. I agree to comply with all Terms and Conditions set forth. I agree to abide by the rules and regulations of the festival and understand that I will be removed from the festival without refund if any of the rules and regulations are violated or if any behavior is deemed inappropriate. I release and hold harmless the Paonia Cherry Days Festival, the Town of Paonia, and the Cherry Days 4-Ever Committee from any and all liability, including, but not limited to theft, personal injury, acts of war or act of God. I understand this application does not guarantee a space in the event and that my money will be returned if l I am not selected. I understand that acceptance does not guarantee sales.
