Terms & Conditions Agreement for Non-Food Vendors
APPLICATION DEADLINE
Applications must be received by JUNE 2, 2025. You will be notified by JUNE 9th If you are accepted as a Vendor. Please call me by June 9th if you have not heard from me yet, I may not have received your application.
VENDOR ACCEPTANCE
Vendor acceptance is based on date application is received, appropriateness and uniqueness of product, and our judgment of whether the product will enhance the overall experience and quality of our festival. We value our vendors and wish you all success at Paonia Cherry Days, so we limit the number of vendors offering same or similar items. We reserve the right to accept or refuse any application as we deem appropriate.
SALES TAX LICENSE
A Colorado Sales Tax License is required. The number must be included on your application and license must be displayed prominently in your booth. You must have this license to be accepted. If you do not currently have this license, it is easy to obtain by going to https://tax.colorado.gov/sales-tax-account-license. Obtain it before you apply. NO EXCEPTIONS. We cannot assign a space based on “It will be here soon.”
SECURITY
Security will be provided July 3 and 4th 2025 night from 10PM to 8AM. Tear down Saturday after 7pm. However, it is your responsibility to secure your booth and goods. The Town of Paonia, the Cherry Days festival, and the Cherry Days planning committee or any individual member will NOT be held responsible for any damaged or stolen goods.
SET UP TIMES
Set up begins on Wednesday, July 3rd, 10 am until 9 pm. Open as early as you wish on July 4th and 5th.
TEAR DOWN TIME
July 5th after 7pm
ITEMS
As noted on application: Vendors are allowed to sell only those items listed on application at time of acceptance. Any other items must be submitted for approval to the vendor coordinator prior to day of set-up.
ITEMS NOT ALLOWED
Guns (including toys) knives, bullets, brass knuckles, darts, street weapons, tear gas, para-military gear, any pornographic or sexually explicit material, drug paraphernalia (including pipes), and foul smelling novelties. There are no exceptions. We reserve the right to refuse any application as we deem necessary.
PETS
For the health and safety of your pet, our participants, and attendees, we prefer you leave your pets safely at home. Animals left in vehicles, along the streets, or in parking areas, are endangered by this season's extreme heat and are also in danger of pet theft.
VENDOR PARKING
Parking is available at the elementary school one block west of the park on 5th Street. The limited parking available near the park is reserved for festival activities, attendees, and YOUR customers.
RECYCLING
Containers will be provided. Please use them. Please keep your area clean and organized. Vendor space must be clean before departing. Break down cardboard boxes, etc. before putting them in big bins.
CAMPING AND RV PARKING
Camping and RV parking is not allowed in the festival area. There is limited RV space in the elementary school parking lot at 5th and Box Elder (cannot be reserved). There is no fee and there are no hook-ups. There are several motels, hotels, B&Bs and camping spots in the area. These are listed on the Town of Paonia website. You are NOT allowed to “camp” inside your vendor booth, all persons must be out of the park no later than 11:00pm.
FESTIVAL HOURS
Thursday, July 4th from 10 am until music stops (approximately 9:00 pm). Friday, July 4th from 10 am until music stops (approximately 9:00 pm). Saturday, July 5th from 10 am until music stops (approximately 7:00 pm). Sunday is Church in the Park – This is not an official Cherry Days activity but is listed here for your information. There will be no vendors operating on that day.
VENDORS HOURS
These are the times the Park is open to Vendors. (Subject to change.)
Friday, July 4 – Vendors may open as early as 9 am, MUST be opened no later than 11 am. Shut down between 7pm & 10pm. Music and activities all day.
Saturday, July 5 – Vendors may open as early as 9 am, MUST be opened no later than 11 am. Tear down between 7pm & 10pm. Music and activities all day.
SET-UP: This is important: Upon arrival to the park, check in with the vendor coordinator who will direct you to your space number. (space number may change without warning) You can then pull in adjacent to your assigned space, UNLOAD your goods, then GO PARK YOUR VEHICLE so others can unload. After you park, WALK BACK and set up your booth. Do not leave your vehicle blocking others from accessing vendor area. NOTE: ALL VEHICLES must be out of the park by 10 am Friday and Saturday. Once the festival has begun on Friday and visitors are in the park, there will be no vehicles allowed in and no set-up.
EARLY SET-UP
We offer set-up by appointments on Thursday, July 3 from 1:00 pm until 9 pm.
REGULAR SET-UP
Friday morning from 6 am to 9 am. Must be opened no later than 11:00 am. I recommend early set up time on July 3rd to insure you have enough time for this.
NO SET UP Friday after 9:00am - SET UP Thursday BY APPOINTMENTS: 9am until 9 pm. Contact Vendor Coordinator Joeianeeyah Delluccello at 970-527-3508 (no texts).
TEAR DOWN
Saturday, July 5th from 7 pm to 10 pm. PLEASE NOTE: There are often problems involved with tear-down, such as people hoarding easy-access spots or leaving their vehicles unattended. Be especially respectful of festival attendees still on the festival grounds, in the drive and walkways, and at food vendors’ booths. Also be considerate of other vendors who need to access their own space. Pack your stuff up, move it to the driveway or street, THEN bring in your vehicle and load as quickly as possible so that others may do the same. Vendors who choose to leave earlier than Tuesday evening make themselves subject to not being invited back.
HOLD HARMLESS AGREEMENT
I hereby apply for space rental at Paonia Cherry Days. I have read this application in its entirety and understand the provisions for vendors. I agree to comply with all terms and conditions set forth. I understand I will be removed from the festival without refund if any of the terms set forth are violated, or if any behavior is deemed inappropriate (including violence of any kind, drunkenness, drug use, loud music, swearing, yelling at other vendors, etc.).
I release and hold harmless Paonia Cherry Days, the Town of Paonia, and the Cherry Days Committee from any and all liability, including, but not limited to theft, personal injury, acts of war, or act of God. I understand this application does not guarantee a space in the event and that my payment will be returned if I am not selected. I understand that acceptance does not guarantee sales.
